Hosting an event can either make or break your business and is undoubtedly one of the most stressful aspects of running your company. If it’s done well, then your clients will be talking about it for months to come, if it’s uncoordinated, your clients will lose faith in your organisational abilities. Calling in the help of a virtual PA may be the best option when it comes to event planning.
Organise speakers and attendees
One of the most time-consuming factors of planning an event is spending time trying to find appropriate guest speakers and attendees who will benefit. You can outsource this initial task to your virtual assistant and then they can be responsible for answering any enquiries and FAQ’s your guests may have. This leaves you with more time to focus on running your business and converting your leads.
Researching and finding the right venue is a critical part of event planning. Again, it can be incredibly time-consuming when you’re trying to juggle your work and personal life. Making sure that the venue is not only appropriate and accessible but is also set up properly is essential for smooth running. Your virtual PA can take care of all of this and even help check guests in on the day if necessary.
Whether it be booking a caterer, the venue or a special guest, your virtual assistant will be able to take care of all things regarding bookings and payments. If you’re planning an event where attendees need to pay to attend the event, your virtual assistant can set up an online paying system and keep track of the number of people attending.
Last, but certainly not least, you cannot expect people to find out and want to attend your event if they don’t know it is happening. Your virtual assistant will be responsible for sending out newsletters to your contacts or even promoting your event on social media!
If you would like to find out more information about event planning Essex, get in touch with Virtual PA UK today on 01376 386 850.