Hiring a virtual assistant is a great way to get boring tasks like admin and chasing clients out of the way, and focus on developing your core business strategy. However, unless you can learn to manage the process carefully, hiring and working with your virtual assistant could cost more time and resources than the results are worth!
After all, you wouldn’t hire someone without giving them the proper tools to do their job – so don’t make the same mistake with your brand new virtual PA.
Here are some of the most important tools you will need to manage your VA and create seamless collaborations between you and your remote worker:
1. Dropbox – If you’re sharing important documents, media files and links to your virtual personal assistant, why not make use of Dropbox. Allowing you to share files between you and other people whilst creating a shared folder that both you and your virtual PA will have access to. It’s simple and easy to use; Dropbox also acts as a great backup system should you need it.
2. Google Calendar – Particularly useful if you’re using a personal assistant for diary management, the web-based app Google Calendar allows you to share your calendar with the team. You can even break your calendar down into various sub-calendars like meetings, project deadlines, appointments etc. to avoid confusion and double booking.
3. WhatsApp – Perhaps you don’t have the time to be constantly taking calls from your virtual PA about the work. If so, create a group chat between your assistant, yourself and any other important decision-makers. Therefore, you can respond to your personal assistants’ questions quickly without needing to pick up the phone.
Here at Virtual PA Essex, we understand the need for clarity and organisation when running a successful business. That’s why our virtual assistants are well versed in a number of online and offline tools to ensure everything stays in order.
Whether you’re in need of event planning assistants or someone to do your bookkeeping, find out more about our virtual PA services on 01376 386850.